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Photocopier or Multifunctional Printer: Which do you really need?

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The modern office, despite best efforts to remain eco-friendly, sees each worker copying or printing in excess of 10,000 pages a year on average.

With these rigorous demands still such a prominent part of office life, it’s difficult to know which machine would be best for your workplace ­– the traditional photocopier, or its multi-talented cousin, the multifunctional printer (MFP).

If we use the average office as a benchmark… which one do you really need?

Photocopier…

A photocopier makes copies of documents without necessarily being connected to a computer – simply insert your sheets and receive instant copies. Today’s photocopiers are far more functional than their predecessors, and many include features of multifunctional printers, such as support for different paper sizes. They are quick and simple to use, and can be more robust than their multifunctional counterparts.

The largest copiers need their own sizeable dedicated spaces in order to reduce misfeeds and jams, but in return can offer a level of quality that could, in the case of the most costly machines, rival that of a professional printing press.

Traditionally, the small machines are cheaper than multifunctional printers, but offer less economical benefits overall, so you may be spending more in the long run.

While the photocopier certainly does one thing very well… it does just that: one thing. It may not quite meet the needs of a particularly busy office.

… or multifunctional printer?

A multifunctional printer acts as not just a photocopier, but has printing, scanning, email and fax capabilities rolled into just one machine. As an all-in-one solution, these devices can offer large cost savings to businesses that print and copy lots of items. As organisations spend up to 3% of their annual revenues on printing, when managed properly through a complete MPS solution, these printers can make a real difference to your business’ overheads. Outright monetary savings are supplemented with time savings: one machine is a lot less time consuming than 3 or 4, and they save room in a smaller office too.

However, MFPs often offer quite a low scanning resolution, so specific models should be examined carefully by those with high-resolution scanning needs.

While ‘jack of all trades, not quite master of any’ is an unfair brush to tar multifunctional printers with, depending on your specific performance requirements, a modern multifunctional printer could be exactly what you need… or a little lacking.

To know which device would most suit your business, it is important to make a variety of considerations. How many people are using your machine, how many at the same time, and for what purposes? How much space do you have, and what is your budget? For those offices seeking a highly economical ‘little bit of everything’, a multifunctional printer might just be the way to go.

If you’re unsure which machine would be most beneficial for your business, or you want to discover the areas in which you could make substantial print cost savings, request a free site survey from the experts at OfficeXpress. Alternatively, call us today on 0845 890 1995 for impartial advice.

Thanks to: http://smallbusiness.chron.com/copier-vs-multifunction-printer-59303.html

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